Executive Assistant

Executive Assistant


International company located in Bucharest is looking for a new team-member, an Executive Assistant who will be directly supporting and reporting the CEO of the




  • Proven experience of providing executive administrative support

  • Knowledge of English, Romanian, and Russian, whereas any knowledge of other European Languages is a plus

  • To have a good eye for details and exceptional level of accuracy; discrete and loyal person

  • Motivation and willingness to learn and develop

  • Capable of working well under pressure and meeting strict deadlines

  • Driver’s license is not mandatory, but would be a plus


Job description


  • Completes a variety of management & administrative tasks for the CEO, including (but not limited to): Managing professional and personal calendars & documents; booking & managing appointments; preparing confidential correspondence; protocol related activities.

  • Participates in meetings, provides the necessary support, prepares and supports presentations/analyzes on specific subjects, prepares minutes of the meetings.

  • Communicates directly with—and on behalf of—the CEO, as well as with a wide variety of institutions, functions, and partners, represents the company by the mandate he/she receives.

  • Research, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, business or personal, manages related budgets.

  • Travels - domestic and international, as per the company needs, concerning the company projects, has the ability to work in an international environment, multiple cultures.

  • Demonstrates good judgment about what to handle independently and when to ask for input/direction, has the ability to organize people/projects, provides leadership when necessary.

  • Interacts with all departments across the organization, a liaison between others for communication, manages interdepartmental activities.

  • Prioritizes conflicting needs with great judgment, handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

  • Makes and coordinates domestic and international travel arrangements, for the CEO and other employees, and/or partners, reservations and such.

  • Takes care of the CEO`s family needs like flights, domestic needs like follow up with suppliers.

Our offer


  • Official Contract and Legal Job / Work permission if required

  • Yearly paid holidays and other incentives (based on Romanian Laws)

  • Private medical insurance

  • Meals on duty

  • Support in arrangement of any other process such as opening bank accounts, various paperwork required etc.

  • 1 or 2 team buildings per year (in and outside Romania)



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str. Alba Iulia 148/3, MD2051, Centrul Comercial “VIPARK”, Chișinău, Moldova

+373 67 53 11 33 / +373 22 80 33 71